Logistics and haulage
Trips completed today, invoiced tomorrow, paid in sixty days.
Fuel, drivers and repairs paid immediately, against corporate customers who settle on their own terms.
Start freeHarcourt Haulage Ltd
Fleet, current cycle · Receivables and running costs
| Line | Amount |
|---|---|
| Invoiced, awaiting 60-day terms11 trips | ₦9,640,000 |
| Overdue2 customers · 74 days | ₦1,850,000 |
| Diesel and allowancesclaims reconciled | ₦3,120,000 |
| Repairs3 payables | ₦680,000 |
The problem
Where the cash gets stuck here.
Haulage is a working-capital business wearing a transport uniform. Diesel, driver allowances, tyres and repairs are all cash-out today. The invoice for the trip that consumed them is settled by a corporate customer weeks later.
Costs are also spread across vehicles and trips that each need their own answer. Without attributing spend to the trip or the truck, an unprofitable route looks exactly like a profitable one.
01
Driver allowances in cash
Cash advanced for a trip is spent across several places, and the reconciliation depends on receipts surviving the journey.
02
Corporate terms you accept to win the work
Sixty days is the price of the contract. Knowing precisely when each invoice matures is the only lever you actually hold.
03
Maintenance that arrives unannounced
A repair is not optional and not scheduled, so it competes with whatever else was due that week.
04
No cost per trip
Fuel, allowance and repair are recorded separately from the job they belong to, so trip margin stays theoretical.
On Billif
How the same work runs instead.
Trips and vehicles as projects
Run a project per contract or per vehicle. Fuel, allowances and repairs post against it, so cost per trip is a number rather than a guess.
Advances become claims
Drivers photograph receipts against the advance. AI categorises them and the balance is reconciled rather than assumed.
Invoice on completion, watch it age
Raise the invoice as soon as the trip is done, then track exactly where each one sits in its sixty-day cycle.
Automatic follow-up
Reminders go out on schedule, so chasing a corporate customer is a process rather than an awkward phone call.
What you'll use
The parts of Billif this leans on.
Projects and budgets
Set a budget per project and watch it burn down
- A budget per project
- Spend against budget, with remaining balance
- Budget usage as a percentage
Spend and reimbursement
Staff expenses and claims, with receipts and sign-off
- Expense capture with receipts
- AI reads and categorises the receipt for you
- Employee reimbursement claims
Invoicing
Branded invoices, recurring billing, credit notes and POs
- Branded invoices with online pay-links
- Recurring invoices
- Credit notes
Collections and settlement
A funding account, collections in, payouts out, settled to your bank
- A funding account for collections and payouts
- Payments collected against invoices
- Payouts and transfers to bank accounts
Guides for logistics and haulage
- Accounts Payable for Large and Growing Companies: Approvals, Audit Trails and E-Invoicing
- Logistics and Haulage: Cost per Trip, Driver Advances and 60-Day Corporate Terms
- A 13-Week Cash Flow Forecast for Nigerian Businesses
- How to Chase Unpaid Invoices in Nigeria Without Losing the Client
- Petty Cash and Staff Expense Claims: A Simple Policy for Nigerian Businesses
Your story could go here
We are collecting stories from logistics and haulage businesses running on Billif. If that is you, we would like to hear how it changed the work.
Tell us about it