Everything Billif does
Start with the part that hurts most. The records carry across, so nothing has to be entered twice.
The platform
Six things Billif does, end to end.
Not a feature list. Six jobs that together cover the funds coming in, the funds going out, and knowing where you stand while it happens.
Get paid
Invoicing
Invoices go out as a Word template and a PDF, payment arrives days later by transfer, and matching the two is somebody's evening job.
Explore invoicing- Branded invoices with online pay-links
- Recurring invoices
- Credit notes
- Purchase orders
- A client list and a reusable products and services catalogue
- Partial payments tracked against the balance
- Overdue tracking and automatic reminders
Get paid
Collections and settlement
Payments land in the business account with a reference nobody recognises, so reconciliation becomes archaeology.
Explore collections and settlement- A funding account for collections and payouts
- Payments collected against invoices
- Payouts and transfers to bank accounts
- Full transaction history with fees shown per transaction
- Export of transaction records
Pay out
Payables
Vendor invoices sit in an inbox until someone chases, then get paid in a rush with no record of who approved what.
Explore payables- Forward a bill to your Billif mailbox and it is read automatically
- OCR and AI extraction turn the document into a payable
- Vendor bills tracked to a due date
- Overdue payables surfaced on the dashboard
- Pay from your Billif wallet, or pay from your own bank and record it against the bill
- Approval routing before payment
- Payment history per vendor
Pay out
Spend and reimbursement
Staff spend first and claim later, receipts arrive as photos days afterwards, and approvals happen in a chat thread.
Explore spend and reimbursement- Expense capture with receipts
- AI reads and categorises the receipt for you
- Employee reimbursement claims
- Reimbursements paid to staff bank accounts
- Pending versus paid claim tracking
Stay in control
Projects and budgets
Budgets live in a spreadsheet that nobody opens until the funds are already spent.
Explore projects and budgets- A budget per project
- Spend against budget, with remaining balance
- Budget usage as a percentage
- Project timelines with start and end dates
- Project status: active, on hold, completed, archived
Stay in control
VAT and reporting
Tax season means rebuilding the year from bank statements, and the numbers never quite agree.
Explore vat and reporting- VAT report
- Revenue versus expenses over time
- Invoice and payable status, including what is overdue
- Dashboard covering revenue, expenses, approvals and claims
- Two-way sync with QuickBooks Online and Zoho Books
Integrations
Your accountant keeps the tool they already use.
Connect your accounting software and Billif syncs customers, items and invoices across, with a sync history you can check. Nobody has to re-key a month of records at year end.
- Available
QuickBooks Online
Sync customers, items and invoices.
- Available
Zoho Books
Push your records straight into Zoho Books.
- Coming soon
Sage Business Cloud
Connect with Sage accounting software.
- Coming soon
Xero
Connect to Xero accounting.
Across the platform
Three things that apply everywhere
Not separate products. They work the same way whether you are approving a vendor bill or a staff claim.
AI throughout
Documents read for you, questions answered from live data
Bills forwarded to your Billif mailbox are read by OCR and turned into payables. Receipts are categorised on capture. Ask AI answers questions from your own records.
Approvals
Set the policy once, and it applies to every request
Approval policies define who signs off on what. Approval requests are where those sit waiting, visible on the dashboard so nothing stalls quietly.
Integrations
Sync to QuickBooks Online and Zoho Books
Connect your accounting software and Billif syncs customers, items and invoices across, with a sync history you can check. Sage and Xero are on the way.