Hospitals and clinics
HMO claims that take months, and consumables that cannot wait.
Billing split between patients who pay now and insurers who pay eventually, while drugs and consumables are bought every week.
Start freeWellspring Medical Centre
Receivables by payer · Outstanding and ageing
| Payer | Outstanding |
|---|---|
| HMO, corporate plan94 days · partly settled | ₦3,420,000 |
| Corporate retainer38 days | ₦1,180,000 |
| HMO, family plan12 days | ₦640,000 |
| Walk-in patientspaid on invoice | ₦0 |
The problem
Where the cash gets stuck here.
Healthcare billing is two businesses at once. Walk-in patients settle immediately. HMOs and corporate accounts settle after a review process measured in months. Both fund the same pharmacy shelf.
The receivable that matters is the slow one, and it is usually the one tracked worst. Claims are submitted, partially paid, queried and re-submitted, and the running total of what is genuinely owed drifts away from what anyone believes it to be.
01
Claims aging quietly
A claim submitted in March is not obviously different from one submitted last week unless something is tracking the age.
02
Partial settlement as standard
The insurer pays most of it and queries the rest. Without a running balance per claim, the unpaid remainder is simply forgotten.
03
Consumables bought on a different clock
Drugs and supplies are ordered against immediate need, not against when the claims will land.
04
Departments with separate spend
Laboratory, pharmacy and theatre each commit spend, and the combined picture only forms at month end.
On Billif
How the same work runs instead.
Invoice both kinds of payer
Patients pay from a pay-link on the invoice. Corporate and HMO accounts get their own invoices that stay tracked and aging until settled.
Ageing you can sort by
See what is overdue and by how long, per payer, so the follow-up goes to the claims that have been sitting longest.
Supplier bills read on arrival
Pharmacy and consumables invoices forward into Billif and become payables with due dates, so ordering and paying stop being separate universes.
Approvals by department
Each unit requests spend against its own budget, with policies deciding what needs a second signature.
What you'll use
The parts of Billif this leans on.
Invoicing
Branded invoices, recurring billing, credit notes and POs
- Branded invoices with online pay-links
- Recurring invoices
- Credit notes
Collections and settlement
A funding account, collections in, payouts out, settled to your bank
- A funding account for collections and payouts
- Payments collected against invoices
- Payouts and transfers to bank accounts
Payables
Vendor bills tracked, approved and paid
- Forward a bill to your Billif mailbox and it is read automatically
- OCR and AI extraction turn the document into a payable
- Vendor bills tracked to a due date
Projects and budgets
Set a budget per project and watch it burn down
- A budget per project
- Spend against budget, with remaining balance
- Budget usage as a percentage
Guides for hospitals and clinics
Your story could go here
We are collecting stories from hospitals and clinics businesses running on Billif. If that is you, we would like to hear how it changed the work.
Tell us about it