How should a hotel bill corporate clients?

Invoice at checkout or monthly, show VAT separately, include the booking reference, and track each invoice until it is paid.

How do I separate a tenant's deposit from rent?

Invoice the deposit separately from the rent, so each payment is recorded against the right item and the deposit can be returned correctly.

How can I tell which of my properties is profitable?

Track income and costs per building, with diesel, repairs and supplies posted to the property that used them.

Hotels, Hostels and Shortlets: Getting Paid on Time and Controlling Property Costs

A hotel, hostel or shortlet business earns money in more ways than it looks. Walk-in guests pay at the desk, corporate clients stay on account and pay monthly, long-stay tenants pay rent on their own cycle, and events and extras are billed on top. Meanwhile every building consumes diesel, repairs, laundry and staff every single week.

The operators who stay on top of it separate the money coming in by type, and track costs building by building.

Corporate accounts: invoice promptly, track the age

Companies that house staff or host events with you usually expect an invoice and pay on terms. Invoice at checkout or at the end of each month, show VAT separately, include the booking reference their finance team needs, and track each invoice as it ages. Corporate clients are good customers, but only if their unpaid invoices are visible. See chasing unpaid invoices.

Tenants and long stays: one invoice per tenancy

Give each tenancy its own invoice on its own cycle, whether annual, per session or monthly, so there is always a due date to check.
Invoice a caution deposit separately from rent, so it is not lost inside a single transfer and can be returned correctly when the tenant leaves.
Record part payments against the tenancy, so a half-paid tenant is never mistaken for a paid one.

Costs: run each property as its own budget

When two buildings share one set of records, a property running at a loss hides behind one that is not. Give each building its own budget and post diesel, repairs, cleaning and supplier bills against it. Require approval for repairs above a set amount, so maintenance has a ceiling and a record.

Confirm payments properly

Guests and tenants pay by transfer from many accounts. Confirm every payment from your bank or payment platform, not a screenshot, and match it to the booking or tenancy it pays for. See matching transfers to invoices.

How Billif helps

Billif invoicing handles corporate invoices with a pay-link and recurring invoices on each tenant's own schedule, with part payments tracked to a balance and automatic reminders. Each property can run as a project with its own budget, and repairs route through your approval policy before payment. See how hostels and shortlets use Billif.